Marketplace

The Marketplace, our nod to a typical Dealer’s Room or Artists’ Alley, welcomes artisans and shops big and small whose wares are relevant to our clientele. You can be a huge, booming business, or a small, one person shop – we accept applications for the Marketplace from anyone!

Before looking at our Marketplace options, please review the following tax-related information that is applicable to all vendors, regardless of size, to sell items in the state of Connecticut.

Anyone can apply for the Marketplace, but no vendor can finalize a spot in the Marketplace without all relevant Connecticut Sales Use & Tax Permit information completed.

Connecticut Sales Use & Tax Permit

If you are an international vendor, please contact us directly as different policies apply.

Looking to become a vendor in the State of Connecticut? You need to file for a business tax permit with the CT Department of Revenue Service, and you must pay taxes to the state on all of your sales within the State of Connecticut, excluding non-taxable items. The license generally costs $100 and lasts for 5 years (That's $20 per year for being able to do business within CT.) You can find the information/forms you need on their website:

http://www.ct.gov/drs/cwp/view.asp?a=1454&Q=469598&PM=1&drsNav=|

For telephone assistance call:

860-297-5962 (from anywhere)
1-800-382-9463 (Connecticut calls outside the Greater Hartford area only)

Some Helpful Information

There are benefits to having a Sales & Use Tax Permit, you will be able to buy art supplies and materials at wholesale prices, or from a retail store based in Connecticut (without paying sales tax, you need to fill out a form before this happens though -http://www.ct.gov/drs/lib/drs/filllable_applications/reg-1.pdf). It also shows that you take yourself and your art seriously, that you feel that your art is a viable business, that you're passionate about your art as a business.

Filing your business sales tax must be done quarterly (every 3 months), however, you can opt to pay yearly if you do most of your business during one quarter only. There are also two easy ways to calculate how much sales tax you need to send in to the State of Connecticut Department of Revenue Services (DRS):

Option 1:

Add 6.35% to the sale price of each item you sell (this can be done with a calculator and multiplying your sale price (example $10 print) by 1.0635 (the one representing your print cost, and the .0635 representing the sales tax you're collecting) so $10 x 1.0635 = $10.64 is the total your customer would pay for your $10 print, with $10.64 - $10.00 = $0.64 going to the DRS in sales tax.

The benefit of this method is that you get to keep 100% of your sale price and you can keep the sales tax in a separate envelope, add up the amount in the envelope at the end of the weekend, and send it in to the DRS.

Option 2:

Subtract sales tax from your total sales for the weekend. As an example, say you sold 30 prints at $10 (tax included in the $10) each for the weekend ($30 x 10 = $300), and you did 40 commissions at $20 (tax included in the $20) each ($20 x 40 = $800) for total sales of $300 + $800 = $1,100 you need to find out how much of that $1,100 is sales tax that you owe to the DRS. Just simply divide $1,100 by 1.0635 to find out how much you keep ($1,100 / 1.0635 = $1,034.32). You would then send the difference between your $1,100.00 in sales and the amount you keep $1,034.32 ($1,100 - $1,034.32 = $ 65.68)

The benefit of this method is that you deal in even amounts of bills for the weekend, and don't need to count out change. At the end of the weekend, do the math, and send a check to DRS for the amount of taxes your customers paid on the sales you made.

Vendor Application

We have some rules about what can be sold in our Marketplace. You cannot sell the following:

  • Second-hand items. Those type of items should be sent to our Consignment Room, and cannot be sent in remotely.
  • Another brand’s merchandise (unless you are an authorized dealer of said goods – please mention this in your application and we will review the legitimacy).
  • Food or beverage of any kind, including candy.
  • Bootleg, unlicensed, or replica merchandise.
  • Weapons under the Connecticut laws for possessing an illegal weapon.
  • Real guns, working, disabled, or otherwise.
  • Projectile weapons (pellet guns, airsoft rifles, pistols, disc guns, paintball markers, water pistols, or other liquid “weapons,” etc).

If you are questioning whether your items will be allowed or not, please contact us directly and tell us what you want to sell. We will be able to tell you directly if the items are OK.

Please note that not all requests can be met. Requests are not treated on a first-come, first-serve basis - each store is evaluated individually to determine which vendors will provide the best experience for our attendees.

Marketplace Spaces for 2017

Please note: electricity, internet/wifi, extra display stands, or any other items that are not explicitly stated below are not provided with any spaces. Information on obtaining these items will be provided to vendors upon acceptance. If this availability is contingent upon your application, please note exactly what you are looking for in your application.

Booth - $500

Booth spaces include, to the minimum, 80sqft of space within an 8ft to 10ft x 8ft to 10ft grid (grids may differ slightly on exact footage). If you have an exact space requirement, please mention that in your application and we will attempt to accommodate you. The space is surrounded by pipe and drape, as well as a white with black text sign indicating your company name.

All booths include 2 tables, each at least 6ft in length, as well as 2 chairs. They are located inside the Davenport Ballroom, and will be locked within said ballroom during non-operating hours of the conference.

Booth spaces include 2 Weekend Memberships with vendor in/out privileges. Two additional Weekend Memberships with vendor in/out privileges may be purchased at $50 USD.

Premium Table - $300

Premium tables allow rental space of the table surface itself, as well as 1 standing dress rack, not to exceed 4ft in length, to be placed to the side of the table. The dress rack cannot go past the front of the table, it cannot be placed behind the table, and the items hung on the dress rack cannot intrude into neighboring premium table spaces. There are no other items allowed on the floor space around the table; this will be strictly enforced.

All Premium tables are at least 6ft in length, and include 2 chairs. They are located inside the Davenport Ballroom alongside the booth spaces, and will be within said ballroom during non-operating hours of the conference.

Premium Table spaces include 1 Weekend Membership with vendor in/out privileges. One additional Weekend Membership with vendor in/out privileges may be purchased at $50 USD.

Table - $100

Tables allow rental space of the table surface itself. No items are allowed on the floor space around the table; this will be strictly enforced.

All tables are at least 6ft in length, and include 2 chairs. They are located directly outside the Davenport Ballroom, and will not be secured during non-operating hours of the conference. Vendors are expected to secure their items each day during non-operating hours of the conference.

Table spaces include 1 Weekend Membership with vendor in/out privileges.

"I have already purchased a Membership. What discount can I receive on my vendor space?"

Each space is provided 2 (Booth), 1 (Premium Table), and 1 (Table) Weekend Memberships respectively. If you have already purchased a Weekend Membership (or higher), you will receive a $80 USD discount to your total vendor space cost. A Membership will be deducted from your space.

For example, if you purchase a Booth space and have already purchased two Deluxe Memberships, you will receive a $80 USD discount to your space, and you will have the 1 Membership that are included in your space removed. The maximum discount you can receive is $80, or 1 included Membership.

You cannot add additional Memberships with vendor in/out privileges to a space. In the same example, you cannot get vendor in/out privileges on your Deluxe Memberships, the included 2 Weekend Memberships with vendor in/out privileges, and purchase the additional 2 discounted Weekend Memberships, totaling in 6 Memberships with vendor in/out privileges. We cannot allow more than the allocated vendor privileges allotted to each space.

If you have further questions regarding any of the space information provided above, please include all relevant information (memberships, extra needs, etc.) along with your vendor application as well as questions so that your questions are alongside your application for our Marketplace team to review.

Applications will start to be assigned placements on May 1st. Our application form will remain open for remaining spots and our waitlist after that date.

Your Name*

Your Email*

Your Cell Phone Number*

Your Birth Date* (format: mm/dd/yyyy - 01/01/1960)

Your State*

Have You Been a RuffleCon Marketplace Vendor Before?

YesNo

Type of Reservation Requested*

If the reservation you requested is not available, are you interested in other spots?:
YesNo

Your Store Name*

Your Store Website*

What fashion styles do your items cater to?*

Description of items being sold* (if you are a brand reseller, please list all brands you plan on selling at con):

Additional Information (if you plan on sharing your table with others, please list their names and contact information):

I have read all the requirements above and agree to them, as well as that I understand that I need a Connecticut Sales & Tax Permit ID in order to be officially approved to participate in the Marketplace area as a Vendor.

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